Business letter Writing for Grade 12 NEB || Writing Task 2 for 10 Marks

 

Business letter Writing for Grade 12 NEB || Writing Task 2 for 10 Marks

Writing Comprehension

Task#2 (1x8=8 Marks)

Letters (Personal, Job, Editor, Business), Emails, CV (180 Words)

 

Business Letter

 

What is a Business Letter?

·       Formal/official letter aiming a particular purpose of establishing a business relationship between two firms/companies etc.

·       Subjects: ordering, request, booking, complaint, apology, inquiry, money transfer, reference, business partnership, keep in touch with other business firms/customers, strengthen business bond, seeking employment, social business etc.

·       Evidence of formal/official/legal relationship with one organization/office to another

 

Things to remember:

·       Must be short, to the point, clear using polite language,

·       Must be written on official letterhead,

·       Must be followed the formal letter format: Heading, superscription, salutation/greeting, body, ending, subscription, and signature (post scription PS), (Enclosures)

·       Abbreviation and short forms must be avoided,

 

Format/Structure

[Sender's Name]

[Sender's Company Name]

[Sender's Street Address]

[Sender's City, State/Province, & Zip/Postal Code]

[Sender's Phone Number, Email, Web]

 

[Date]

 

[Recipient's Name]

[Recipient's Company Name]

[Recipient's Street Address]

[Recipient's City, State/Province, & Zip Code]

[Recipient's Phone, Email, Website]

 

[Subject]

 

[Respected Sir/Madam],

 

[Introduction-purpose of the letter, why are your writing it, what you hope to achieve from it, any other important information you want to state upfront]

 

[Middle Section - elaborate and more detail outlined in the first section]

 

[Conclusion-wrap up or summarize, call to action or next steps]

 

 

[Sincerely],

 

[Name of sender]

 

 

Example

 

John Bravo

ABC Education Inc.

1234 – 123 Street

New York, NY 01218

 

May 21, 2018

 

Sarah Geenie

XYZ Company Inc.

6789 – 789 Street

New York, NY 04851

 

Re (regarding to/Referring to): Updated Billing Frequency

 

Respected Ms. Geenie,

 

I am writing to inform you of our new pricing model effective February 1, 2022. On the first of February, we will be switching from an annual billing cycle to a quarterly billing cycle and this letter contains important information that may impact your organization.

 

After conducting extensive research and receiving feedback from our customers, we have determined that most customers strongly prefer a quarterly billing cycle rather than an annual one. In order to best suit your needs, we have decided to offer this benefit, which will take effect on February 1, 2020.

 

This letter is simply to notify you of the upcoming changes, and no immediate action is required from you at this time. We thank you for your continued business.

 

 

Sincerely,

 

John Bravo

 

 

 

 

 

 

Question:

Write a letter to a business organization overseas describing the prospects of the tourism industry in your local place. Consider the following points in the letter.

·       propose to venture in tourism business.

·       persuade the organization head to visit the place once.

·       Clearly dig out the specialties and potentialities of the place.

·       Explain its archaeological and historical importance.

 

Example:

Anup K. Khadka

Chairperson

Dreams Land Travel & Tour

Dakshinkali Road

Kirtipur-6, Chovar, Kathmandu

Postal Code 44618

+977 9841938010, dreamlandtt@gmail.com

www.dreamsland.com

 

January 1, 2022

 

Joseph Brown

Director

ABC Travel and Tour

1100 New York Ave NW Suite 450,

Washington, DC 2005

202.408.8422

meeting@ustravel.org

 

Re (regarding to/Referring to): Proposal Letter for Business Partnership

 

Respected Sir,

 

We, Dreams Land Travel & Tour, are glad to submit a business partnership proposal to your association, U.S. Travel Association. Dream Land Travel & Tour, an officially registered organization based in Kirtipur, Kathmandu, has been providing travel and tourism services for thousands of foreign people for more than 10 years. Dream Land is a sole travel and tourism related business organization in this area and it possesses maximum potential to be successful in the future. We wish to propose a business partnership with your association.

 

This area has maximum potential of a successful tourism business. This place is historically, religiously and naturally beautiful. The major attractions are Manjushree Park, Chovar Gorge, Taudaha Lake and Adhinath Temple and nearby places are Dakshinkali Temple, Pharming Hydropower, Champadevi and Whitehouse. Its geographical location is very much similar to Pokhara. Paragliding, rock climbing, Bunjee jumping and many more thrilling and adventurous sports can be run here attracting thousands of tourists across the world.

 

Please have a look at the detailed proposal attached with this letter with more information on prospectus of tourism industry in this area. We invite you here to visit this place.  We are looking forward to welcoming you in our country if you are positive and interest on this joint venture.

 

Thank you.

 

Sincerely,

 

…………………………..

Anup K. Khadka

Chairperson

Dream Land Travel & Tour