Writing
Comprehension
Task#2 (1x8=8 Marks)
Letters (Personal, Job, Editor,
Business), Emails, CV (180 Words)
Business
Letter
What is a
Business Letter?
· Formal/official letter aiming a
particular purpose of establishing a business relationship between two
firms/companies etc.
· Subjects: ordering, request,
booking, complaint, apology, inquiry, money transfer, reference, business
partnership, keep in touch with other business firms/customers, strengthen
business bond, seeking employment, social business etc.
· Evidence of
formal/official/legal relationship with one organization/office to another
Things to
remember:
· Must be short, to the point,
clear using polite language,
· Must be written on official
letterhead,
· Must be followed the formal
letter format: Heading, superscription, salutation/greeting, body, ending,
subscription, and signature (post scription PS), (Enclosures)
· Abbreviation and short forms
must be avoided,
Format/Structure
[Sender's Name]
[Sender's Company
Name]
[Sender's Street
Address]
[Sender's City,
State/Province, & Zip/Postal Code]
[Sender's Phone
Number, Email, Web]
[Date]
[Recipient's
Name]
[Recipient's
Company Name]
[Recipient's
Street Address]
[Recipient's
City, State/Province, & Zip Code]
[Recipient's
Phone, Email, Website]
[Subject]
[Respected Sir/Madam],
[Introduction-purpose
of the letter, why are your writing it, what you hope to achieve from it, any
other important information you want to state upfront]
[Middle Section -
elaborate and more detail outlined in the first section]
[Conclusion-wrap
up or summarize, call to action or next steps]
[Sincerely],
[Name of sender]
Example
John Bravo
ABC Education
Inc.
1234 – 123
Street
New York, NY
01218
May 21, 2018
Sarah Geenie
XYZ Company
Inc.
6789 – 789
Street
New York, NY
04851
Re (regarding
to/Referring to): Updated Billing Frequency
Respected Ms.
Geenie,
I am writing
to inform you of our new pricing model effective February 1, 2022. On the first
of February, we will be switching from an annual billing cycle to a quarterly
billing cycle and this letter contains important information that may impact
your organization.
After
conducting extensive research and receiving feedback from our customers, we
have determined that most customers strongly prefer a quarterly billing cycle
rather than an annual one. In order to best suit your needs, we have decided to
offer this benefit, which will take effect on February 1, 2020.
This letter is
simply to notify you of the upcoming changes, and no immediate action is
required from you at this time. We thank you for your continued business.
Sincerely,
John Bravo
Question:
Write a
letter to a business organization overseas describing the prospects of
the tourism industry in your local place. Consider the following points in the
letter.
· propose to venture in
tourism business.
· persuade the
organization head to visit the place once.
· Clearly dig out the
specialties and potentialities of the place.
· Explain its
archaeological and historical importance.
Example:
Anup K. Khadka
Chairperson
Dreams Land Travel & Tour
Dakshinkali Road
Kirtipur-6, Chovar, Kathmandu
Postal Code 44618
+977 9841938010,
dreamlandtt@gmail.com
www.dreamsland.com
January 1, 2022
Joseph Brown
Director
ABC Travel and Tour
1100 New York Ave NW Suite
450,
Washington, DC 2005
202.408.8422
meeting@ustravel.org
Re (regarding to/Referring
to): Proposal Letter for Business Partnership
Respected Sir,
We, Dreams Land Travel &
Tour, are glad to submit a business partnership proposal to your association,
U.S. Travel Association. Dream Land Travel & Tour, an officially registered
organization based in Kirtipur, Kathmandu, has been providing travel and tourism
services for thousands of foreign people for more than 10 years. Dream Land is
a sole travel and tourism related business organization in this area and it possesses
maximum potential to be successful in the future. We wish to propose a business
partnership with your association.
This area has maximum
potential of a successful tourism business. This place is historically,
religiously and naturally beautiful. The major attractions are Manjushree Park,
Chovar Gorge, Taudaha Lake and Adhinath Temple and nearby places are
Dakshinkali Temple, Pharming Hydropower, Champadevi and Whitehouse. Its
geographical location is very much similar to Pokhara. Paragliding, rock
climbing, Bunjee jumping and many more thrilling and adventurous sports can be
run here attracting thousands of tourists across the world.
Please have a look at the
detailed proposal attached with this letter with more information on prospectus
of tourism industry in this area. We invite you here to visit this place. We are looking forward to welcoming you in
our country if you are positive and interest on this joint venture.
Thank you.
Sincerely,
…………………………..
Anup K. Khadka
Chairperson
Dream Land Travel & Tour
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